Keep your equipment organized with live inventories, routine checks, and clear maintenance records. Wombat Equipment Management makes it easier to find asset details using QR codes.
Keep Your Equipment Organized
From fleet vehicles to everyday tools, every piece of equipment needs to be tracked, inspected, and maintained. Paper logs and spreadsheets make it easy for things to get lost or forgotten. Wombat gives you one simple place to manage all your equipment.
Build a Live Equipment Inventory
- Track and manage all equipment in one centralized system.
- Create custom templates for each equipment type.
- Log details like make, model, serial number, and assigned operator.
- Upload supporting documents such as manuals, insurance records, or maintenance files.
- Add photos for quick visual reference.
QR Codes for Instant Access
- Place QR codes directly on equipment for fast access to manuals, inspection forms, or records.
- Workers in the field can scan and view information without logging in.
- Ensure the right forms and documents are always at hand.
Tie Equipment to Safety Forms
- Drop equipment fields into digital forms so inspections and maintenance requests are linked to the asset automatically.
- Completed forms automatically populate the equipment’s history.
- Trigger follow-ups such as maintenance tasks or corrective actions instantly.
- Make pre-use inspections a natural part of daily workflows.
Custom Inspection Checklists
- Build inspection checklists by equipment type.
- Create pre-use, scheduled, or custom inspections to match how your team works.
- Use automatic flags to highlight issues needing attention.
- Standardize inspection practices across all locations.
Maintenance Made Simple
- Schedule recurring maintenance forms so nothing gets missed.
- Record maintenance issues in the field with photos for quick resolution.
- Submit requests that go directly to the responsible person’s to-do list.
- Review and resolve requests from the equipment profile.
- Track the full corrective action history for every asset.
Frequently Asked Questions
What is equipment management in safety software
Equipment management is the process of tracking, inspecting, and maintaining tools, vehicles, and machinery to keep operations safe and compliant.
Can Wombat track different types of equipment?
Yes. You can create custom templates for anything from fleet vehicles to hand tools. Each template includes details, documents, and inspection checklists specific to that type of asset.
How do QR codes work with equipment in Wombat?
Each piece of equipment can have its own QR code. Workers can scan the code to instantly access manuals, inspection forms, or maintenance records.
Can inspections and maintenance be tied to equipment records?
Yes. When a form is completed, it’s automatically added to the equipment’s history. Any issues found can trigger corrective actions linked to that asset.
How does Wombat handle maintenance scheduling?
You can schedule recurring maintenance tasks and inspections. Reminders ensure they’re completed on time, reducing downtime and risk.
What happens when an issue is found during an inspection?
A corrective action or maintenance request can be created instantly, with a photo attached. It’s automatically assigned to the right person’s to-do list for resolution.
Can managers see equipment status in real time?
Yes. Wombat gives managers full visibility into inventories, inspection results, outstanding maintenance, and corrective actions across all sites.
Is Wombat audit-ready for equipment records?
Absolutely. Every inspection, maintenance request, and corrective action is stored digitally with full history, making audits faster and more reliable.