Document Management
Keep your safety documents organized, current, and accessible. Wombat Document Management ensures version control, QR code access, and instant updates across all sites and devices.
Keep Safety Documents Accessible
Upload & Create
- Upload PDFs directly or create documents using Wombat’s built-in word processor.
- Add supporting videos or visual content to strengthen training and clarity.
Version Control
- Ensure your workforce always sees the most up-to-date policy, form, or procedure.
- Keep a full version history to track changes and access previous versions anytime.
- Publish updates that are instantly pushed out to all employee devices.
Easy Access Anywhere
- Assign documents to specific sites for localized compliance.
- Give public access with QR codes, so anyone can see key documents like policies or safety data sheets even without a login.
- Make your full document library available across your team with simple search and retrieval.
- Scan the QR code to instantly access the document.
Access Controls
- Control who can view documents by role or individual.
- Ensure sensitive or role-specific materials are only visible to the right people.
Frequently Asked Questions
What types of documents can I store in Wombat?
You can upload PDFs, Word documents, or use Wombat’s built-in editor to create and update documents directly. Videos and supporting media can also be attached.
How does version control work in Wombat?
Every document has version control and full history. When you publish an update, it replaces the old version across all sites and devices, while still keeping a record of past versions.
Can workers access documents without logging in?
Yes. Each document can have its own QR code. Workers, contractors, or visitors can scan and view key documents without needing a login.
Can documents be restricted to certain people?
Yes. You can assign access by site, role, or individual so only the right people see sensitive documents.
How does Wombat handle outdated binders and print copies?
With Wombat, you don’t need them. When a document is updated, it’s automatically pushed to all devices, ensuring everyone always has the most current version.
What happens if I need an old version of a document?
No problem. Version history keeps every prior version stored in the system, so you can track changes or pull older copies if needed.
How can QR codes be used for document management?
QR codes can be placed onsite (e.g., on equipment or noticeboards) so workers and contractors can instantly access manuals, SDS sheets, or policies.
How does Wombat save time for administrators?
Admins don’t have to chase down staff, print binders, or email updated files. Everything is updated once in Wombat and instantly available to everyone who needs it.