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Digital Forms

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Digitize your safety processes with smart, customizable forms. Wombat Digital Forms lets you capture data, assign actions, and track workflows seamlessly — anytime, anywhere.

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Smarter Forms, Safer Teams

Paper forms slow you down, create gaps, and make it harder to act on what matters. Wombat replaces the hassle with digital forms that fit the way your business works. Flexible, easy to use, and accessible from anywhere, our forms give your team the tools to capture information quickly and turn it into action just as fast.

Smarter Form Experience

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QR codes
Place QR codes onsite for instant access to forms like site orientations, SDS sheets, or policies. No login required.
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Configurable Workflows
Route forms directly to the next person in the workflow. Send them to multiple people or roles at once.
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Conditional logic
Employees only see the fields that matter to them, while the complex form logic works in the background.
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Capture everything
Upload photos or videos, add signatures with date/time/location stamps, and schedule recurring forms.
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Draft visibility
See what’s in draft mode across all your sites in real time, without chasing anyone down.
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Notifications
Automatic email alerts keep the right people in the loop when a form is completed, assigned, or escalated.
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Simple, Flexible Form Builder

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You don’t need IT or developers to get going. Wombat’s form builder is:


  • Fully flexible – Build the forms you need without limits.
  • Easy to learn – Designed for safety professionals, not coders.
  • Workflow-ready – Automatically routes submissions to the right person for review, approval, or action.

See it in action: Watch our quick video tutorial

Built-in Corrective Actions

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Closing the loop shouldn’t take days. With Wombat:


  • Corrective actions can be assigned directly inside a form.
  • They appear instantly on the right person’s to-do list.
  • Clear notifications ensure nothing is forgotten.

See it in action: Watch our quick video tutorial

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Always Audit-Ready

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  • Report on your form history in seconds.
  • Track what’s open, what’s resolved, and what’s overdue.
  • Keep everything stored digitally so you’re never scrambling for paperwork.

See it in action: Watch our quick video tutorial

Why Digital Forms with Wombat?

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Because good data means better decisions and safer teams. By making forms easy to access, complete, and act on, Wombat ensures your workers in the field actually use them, and your managers get the reliable data they need.
Less paperwork. Less admin. More safety.

Frequently Asked Questions 

Can I create my own digital forms without IT support?

Yes. Wombat’s form builder is designed for safety professionals, not developers. You can create, edit, and publish forms on your own without needing outside help.

Do workers need a login to access forms?

Not always. With Wombat, forms can be accessed directly through a QR code without a login. Perfect for site orientations, SDS sheets, or safety policies that need to be visible on-site.

How do corrective actions work in digital forms?

When an issue is flagged in a form, you can assign a corrective action right there. It’s automatically routed to the right person’s to-do list so the loop gets closed quickly.

Can I attach photos or videos to my forms?

Yes. Workers can capture photos, videos, and signatures directly in the form, with time, date, and location stamps for accountability.

What happens if a form is left incomplete?

Wombat shows you all forms in draft mode across every site in real time. You can see what’s unfinished and follow up without chasing down paperwork.

Can forms be assigned by site or role?

Yes. Forms can be targeted to specific sites, roles, or individuals, so workers only see what’s relevant to them. This keeps things simple in the field and organized in the office.

How does Wombat handle scheduling recurring forms?

You can schedule recurring forms for anything including inspections, hazard assessments, or audits. Automatic reminders ensure nothing gets forgotten.

Is data from digital forms easy to report on?

Definitely. Wombat keeps a full history of your forms and makes it simple to generate reports. You can see trends, track compliance, and prepare for audits without digging through files.